head start ersea policies, procedures

14 0 obj POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . Early Childhood Development and Health Services III. Head Start Policy & Regulations. Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. STAFF AND PROGRAM MONITORING. Required Education and Experience: * High school diploma required. <> 14. Download the PDF The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. Policies & Procedures The ERSEA Committee . HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Catherine: Thank you, I appreciate talking to you. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. An exception to the <> . Catherine: and Attendance. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . Catherine: Correct. ERSEA Institute 2022. National Centers: Elizabeth: That's Subpart A. We have made these documents available onlineas our partner agencies, affiliates, and other Head Start organizations may find them useful. Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. endobj Podio directions with links. RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Related Regulations: 1302.12 Operational Procedure: 1. endobj They apply to both Head Start and Early Head Start programs. Blackboard Web Community Manager Privacy Policy (Updated). Head Start Policy & Regulations. 6. :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb b$]d-F,o,"FSKA#:6yUB Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . National Centers: ERSEA POLICIES & PROCEDURES. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. endobj <> Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Aug 2019 - Apr 20222 years 9 months. endobj This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. All documents are updated when available. x[[~_iC=X!DEQ`hd.)dfAZ,ttws?+n=Bs\OO}r0:oxDF T3"85DO{hUe_lh;/#5ylaZApo8x-g A$LQJxEH1;D4`Q?k6Mzn=]~Hn-cSo\`?+ p4x@fHQ\' ZQn_'Sii1A4`RA+b1i`zHT >v:@P6, 1jcR$g4G|20VE RA3aD1AT=>1b ]p]o\0Mz8 Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. endobj Updated December 2014, Head Start of Lane County Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment Elizabeth: he final section is on fees, and I think there's a new provision in this section. The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . Training on program performance standards Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L Catherine: There is. endobj Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. How does your program make sure selection criteria reflect up-to-date community assessment data? Roseville, MI 48066 586-445-8910. Selection criteria are regularly reviewed and revised based on updates to the community assessment. . Collect data in all areas of ERSEA, Family Services and Health for self-assessment. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. Reports To: ERSEA Manager/EHS Director. <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News endstream Head Start/Early Head Start Logo. 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. Analyze, plan and implement enrollment systems. ' ESC Region 20 is located in San Antonio, TX. ERSEA governs how programs determine eligibility, enroll children, and track attendance. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. ERSEA . ESSENTIAL . ERSEA managers, teachers, home visitors, family service workers, health and management staff will gain knowledge to improve ERSEA systems. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Catherine: It must be. hM =L@QkUN^7;y \ Elizabeth: And can we talk now about the selection process? The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. For Early Head Start, except when the child is transitioning to Head Start, a Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Thank you, Catherine. Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. Head Start staff help families in identifying barriers to consistent attendance. Elizabeth: So let's talk about enrollment. Ongoing monitoring and self-assessment are used to identify strengths and opportunities for improvement. <> 9 0 obj endobj <> Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. ERSEA: Moving Beyond Implementation. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . Discover how Head Start programs operationalizes the five letters through the lens of management systems and responsive family partnerships. endstream Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. 3 0 obj In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. 12 0 obj Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Big Sandy Area Community Action Program Head Start. This is where the program begins. Effective starting November 2016. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. X{7 27k 90Gsz%M$7=Y^k_; /$TvHi-H>P]kArIyBlEUPQO==:kT0sA(dF)D'rQoAH3uwSo*a.j2Xo}{qwgu d. dyuRd(b#0dH-kl~~=b7o^/?_xtm.Lp 7EMn ut/7Df Ab!~ih4uwM~dn!VR|hO2yM8V'/1xt8g3 1l9[)h{yb]5GpWgyJ;b-Q1,|d7OKdkg+v*U"\'iZ>D?q^T{qm0krTt Elizabeth: And that includes supporting attendance of homeless children. More guidance is available to grantees through their federal program specialist. Durango, Colorado, United States. V$$&+^H'+U"L dq/lH'!8 agency policy and procedures. So, that's clarified in this final rule. MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items Catherine Hildum: I'm happy to be here today to talk you about ERSEA. They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. . A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. Professional Quarterly Review. stream Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. A ranked waiting list is actively maintained and used to fill openings in a timely fashion. How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. And we'll have further informationabout this section in subsequent conversations. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. Recruitment Flyer: Central. Grant Application; Policy & Regulations. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. endobj Big Sandy Area Community Action Program Head Start VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! Prefill your email content below, and then select your email client to send the message. How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. l{o(HgI:=U~z"(j D! Those who are responsible for distributing and monitoring reports in ERSEA will . General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. . NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. Emotional Literacy in Preschool. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. Employee Center File Checklist (10/22) PAT File Review. Recruitment Flyer: South. This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. Plan and provide training related to enrollment systems, policies and procedures for the department . Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. Directives are about procedures associated to policies. Documenting Child Attendance. Parent/Child Fees. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Policy #: ERSEA-2 . This policy relates to Head Start Performance Standards 45 CFR . Thank you for the work you do every day for children and families. Please use the navigation menu at the left to view the policy pages. ERSEA and Family Manager. 11 0 obj 15 0 obj The recruitment effort includes recruiting expectant mothers for Early Head Start. endobj Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. Selection Process ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version.

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